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App Environment

In the app environment, an admin can invite users with or without configuring email settings. In both cases, the invited user will receive an email notification with a secure login link. If email settings are configured:
The invitation email will be sent using your configured email service. If email settings are not configured:
Databrain will automatically send the invitation email.

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Self-Hosted Environment

In a self-hosted environment, the admin must configure email settings before inviting users. This ensures that invitation emails are delivered successfully.
  • Navigate to the Settings page.
  • In the Embed Settings section, configure the required email settings.
  • Click Authenticate to save and validate the configuration.
Email settings configuration in Databrain Embed Settings

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Inviting a User

  1. Navigate to the Invite User section.
  2. Enter the user’s email address.
  3. Assign a role — Developer, Editor, or Viewer — and select the workspaces the user should have access to.
  4. Click Invite to complete the process.

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Accept Invitation (Invited User)

The invited user will receive an email containing a login link. By clicking the link, they can log in and access their Databrain account. Once the invited user has accepted the invitation, you can view the list of users in Settings → Users.
List of users in Databrain settings after invitation acceptance